Where agency work gets approved, not just assigned.
The client layer your project tool is missing: approvals, scope, WhatsApp and results in one workspace.
Product preview with sample data.
01 · Approval Ledger
No more "I never approved that."
Clients comment on an exact spot of a design or an exact second of a video, then approve in one tap. Every approval is recorded with name, time and version.
- Pinned comments on designs and video frames
- Version history side by side
- A ledger entry for every approval
02 · Scope Guard
Count revisions against what was agreed.
HQ tracks every revision round against the scope. When a request goes beyond it, the round is flagged and an extra invoice is one click away.
- Deliverables and revision limits per client
- Automatic out-of-scope flags
- Extra invoice or waive, your call
03 · WhatsApp client loop
Clients reply where they already are.
Clients receive work and reply on WhatsApp. Their approval or feedback syncs back to the task and the ledger, so nothing lives only in a chat.
- Send for review straight to WhatsApp
- Replies synced to tasks and approvals
- One inbox for every client chat
04 · Results next to the work
The ad they approved, with how it's performing.
Connect your ad accounts and the live performance of an approved ad appears on the same page as the approval. Clients see the work and the result together.
- Meta and Google Ads results per approved asset
- Shareable client report in one click
- Clients check results from their phone
05 · Built for this region
Arabic, Ramadan and EGP are not edge cases here.
A full right-to-left interface, a content calendar that knows Ramadan, Eid and national days, and invoices in EGP and SAR.
- Arabic and English copy approved side by side
- Regional calendar for Egypt and the GCC
- Invoices in EGP and SAR with local gateways
06 · Approach comparison
Two ways to run client work.
| Criteria | General project tools | Vitals HQ |
|---|---|---|
| Built for | Internal teams of any industry | Agencies and their clients |
| Where the client sits | Outside, as a paid seat or not at all | Inside, as a free guest |
| Approvals | A comment or a status change | Pinned, versioned and recorded |
| Scope control | Tracked by hand, if at all | Counted automatically, flagged when exceeded |
| Separate from the work | Synced to tasks and approvals | |
| Results | In another dashboard | Next to the approved work |
| Regional context | Generic | Arabic RTL, regional calendar, EGP and SAR |
| Pricing model | Per seat | Per client workspace, guests free |
07 · Early access
Run your next approval through HQ.
We're onboarding a small number of agencies. Pricing is per client workspace, with client guests free. Tell us how you work today and we'll reach out when your spot opens.
Prefer WhatsApp? Message Vitals HQJoin early access
A few questions about your agency.
You're on the early-access list.
The Vitals HQ team will reach out as your onboarding wave opens.
08 · FAQ
What agencies ask first.
Vitals HQ is in early access. Agencies are onboarded in small waves; join the list and we'll contact you when your spot opens.
Each client workspace is separate, and client guests only see what you share with them. Full data-handling details are published before general availability.
No. HQ works as a client layer on top of the tools your team already uses, so nothing has to move on day one.
Per client workspace, with unlimited client guests free. Exact pricing is shared with early-access agencies before launch.